Good Corporate Governance (GCG)
Implementation Of GCG Principals
The implementation of all activities is in accordance to the basic principles of GCG which are transparency, accountability, independency, liability and fairness.
Transparency principal is always implemented in running business through providing material and relevant information which can be easily accessed and understood by stakeholders. Broad information is given to public and shareholders with respect to regulations of the Financial Services Authority or own initiatives. The reports are published periodically and punctually which include Quarterly Financial Report, Semester Financial Report, Audited Annual Financial Report and Annual Report. Information is also disclosed through public presentation, printed and electronic media and investor forum.
The Company has a corporate management system that supports clarity of functions, implementation and accountability of corporate organs. Accountability principal is implemented through Board of Director’s report to the Board of Commissioner regarding annual budget planning and evaluation on company’s financial performance, submission of financial statement to Annual General Meeting of Shareholders, the establishment of internal audit, appointment of external audit, implementation of business ethics and code of conduct.
To maintain long term business sustainability and to get acknowledgement as a good corporate citizen, the company should comply to laws and regulations and fulfill the responsibilities to society and environment. Through an intergraded Corporate Social Responsibility (CSR) program that copes education, social and environmental aspects, the Company is directly involved in various social activities focusing on the development of community, including related housing development.
The Company always assures that corporate management is done independently, so each corporate organ does not dominate and no intervention by other parties. As an example, The Board of Commissioner and Directors have independent opinion in every decision making, but it is possible to get suggestions from independent consultant, law, human resources and the committees to support good supervision function. Currently, the Board of Commissioner consists of 3 (three) people, 1 (one) President Commissioner and the other 2 (two) are Commissioners.
Fairness And Equality
In the Company, the interest of shareholders and other stakeholders is always on special attention. The Company always implements fair treatment to public, capital market authority, capital market community, and the stakeholders. Meanwhile, relation with employees is maintained by maintain their rights and obligations fairly and equally.To assure implementation of GCG principals in every business aspect, an active role and support from the Board of Commissioner and Directors are needed. The role and support in 2014 was manifested through:
- Renewal of Policy and Procedure concerning The Implementation of GCG.
- The implementation of GCG assessment by Independent Assessor.
- Dissemination of policies and procedures of GCG implementation to stakeholders
GUIDE ON IMPLEMENTATION OF CORPORATE GOVERNANCE
Management and employees have showed commitment of GCG implementation by signing integrity pact based on the GCG guidelines implemented in all level of organization and operational activities.
The company has appointed an Independent Assessor to assess based on Article 44 (5) of the Regulation of the Minister of State-Owned Enterprises No. PER-09/MBU/2012 about the Changes in the regulation No. Per-01/ MBU/2011 about the Good Corporate Governance implementation Regulation of the Minister of State Owned Enterprises No. Per-01/MBU/2011 on the Implementation of Good Corporate Governance at the State-Owned Enterprises and the Decree of the Secretary of the Ministry of State-Owned Enterprises No. SK-16/S.MBU/2012 about the Indicator of Evaluatuon on the Good Corporate Governance. Based on the assessment, the company acquire “GOOD” predicate.
MECHANISM OF WHISTLEBLOWING
Mechanism/Procedure of Receiving the Violation Report which is suspected to be done by employees, Directors, Board of Commissioner, Supporting Organ of the Board of Commissioner, Division Head, and Directors’ Supporting Organ can be done with following mechanism:
a. Through the website www.smf-indonesia.co.id.
b. Through letter addressed to the Violation
Reporting Management Team, sent directly or via mail to the company:
Tim Pengelola Pelaporan Pelanggaran PT Sarana Multigriya Finansial (Persero)
Grha SMF, Jalan Panglima Polim I No.1 Melawai, Kebayoran Baru
Jakarta Selatan, 12160.
Tel : 021 - 2700400
Fax : 021 - 2701400
Violation report is attached with supporting proofs such as documents related to the transaction and/or the reported violation.
The company had issued a policy and procedure of Violation Reporting that was approved by the Board of Directors and Board of Commissioner since December 26, 2012.
Implementation of violation reporting policy is the effort to improve the quality of corporate governance. This policy facilitates all parties; management, employees, and other parties related to violation report. The violation includes deviation on the business ethics, work ethics, policy, laws and regulation, articlesof associations, contracts, confidentiality, and other acts that may harm the Company’s and stakeholders by employees or management. The reporting is directed to the management or other institution that can take action to handle the violation.
UTILIZATION AND THE OUTPUT OF WHISTLEBLOWING SYSTEM
To the received reports, the Violation Report Management Team will handle the report by verifying it according to team’s disposition. The team will decide whether investigation is needed within 30 (thirty) days and can be extended to maximum another 30 (thirty) days. If verification showed that the report is not valid and no evidence is given, it will no longer be processed. If there is an indication of violation and there is enough evidence, the report can be processed to investigation phase.
Violation that has been proven based on the investigation result will be processed according to applicable regulation. If investigation result finds disciplinary violation, the team reports the result to the Board of Directors to be followed up. If the violation is a conduct of crime, it will be addressed to the judicial law with the Directors as the official case submitter.
Whistleblower protection is intended to encourage the reporting of violations. Whistleblower protection comprise of:
- Guarantee confidentiality of whistleblower identity and content of whistleblower report
- Guarantee safety for whistleblower and his/her family members
- Guarantee protection against detrimental treatment
The Company guarantees the confidentiality of the identity of the alleged party until become a suspect.
MANAGEMENT OF VIOLATION REPORTS
The whistleblowing system is managed by the Violation Report Management Team which was established through the ratification of Policies and Procedures for Violation Report Management V:02 T:07
dated 3 July 2017, by the Board of Commissioners and Board of Directors.
An ad hoc team is formed based on BoD Decision according to the report of violation being processed. The team consist of:
- Head of Internal Audit
- Head of Human Resources and General Affair Division
- Head of the related division(s)